DEADLINES

The following is a summary of key deadlines. Please adhere to the below dates and contact the Events Team with any further queries. Please note the deadlines relate to forms and materials required by the Events Team prior to UKKW.

Date Section Task
8 May H&S All shell scheme exhibitors are required to complete the online Exhibitor Form https://bit.ly/UKKW_HS.

Failure to complete the form by 8 May 2022 will result in access being denied to the exhibition floor or requested ‘extras’ being delayed.

Required information includes:

  1. Exhibitor contact information (whilst on-site in Birmingham)
  2. Name of exhibiting company (as it appears on the shell scheme name board)
  3. Confirm you have read the technical manual and agree to conform to the rules and regulations
  4. Confirm preference to your shell scheme open sides
  5. Submit proof of Public Liability Insurance
  6. Submit a completed risk assessment (an example risk assessment not template is available here)
Mid May Sponsored and Mini Symposia Events Team to share details on programme and room allocation and audiovisual information with all symposia partners.
16 May Sponsored and Mini Symposia Symposium speaker, content and format to be confirmed. Email to events@ukkidney.org
20 May Exhibition Confirm all additional power/lighting
eventservices@pickardonline.co.uk
20 May Exhibition Stand only rigging – confirm requirements to Protec if required hilton@productiontec.co.uk
20 May 2022 General Registration deadline
w/c 23 May Exhibition Space only load-in / load-out times confirmed to exhibitors
23 May Exhibition Confirm stand AV https://forms.gle/qbtiZ7KxzJdNd5Gg9
24 May Sponsored and Mini Symposia Speaker presentations to be received
24 May Sponsored and Mini Symposia Speaker profile/biog to be uploaded via Speaker Resource Centre (Individual log in details will be sent to speakers)
24 May Other Sponsored Package Items Company logo to be received for inclusion on the website. Email to events@ukkidney.org
24 May Other Sponsored Package Items Company description (500 words max) to be received. Email to events@ukkidney.org
24 May Other Sponsored Package Items Holding slide logo to be sent. Email to events@ukkidney.org
24 May Other Sponsored Package Items Online presentation to be received. Email to events@ukkidney.org
Events Team to contact Sponsor Other Sponsored Package Items Graphics to be sent for bollard covers and floor decals. Email to events@ukkidney.org
Events Team to contact Sponsor Other Sponsored Package Items Lanyard logo to be sent
Dates Various (1 week before date of scheduled email - Events Team to contact Sponsors) Other Sponsored Package Items Pre- or post-event email wording and format to be received. Email to events@ukkidney.org
26 May Exhibition Deadline for shell scheme exhibitors graphics orders – complete and return UKKW Furniture & Graphics Order Form
31 May Sponsored and Mini Symposia Last chance to advise on any changes to symposium titles, speakers or content
31 May Exhibition Deadline for shell scheme exhibitors furniture orders – note 1 x FP1 is included  – complete and return UKKW Furniture & Graphics Order Form
31 May Online platform Delegate access to UKKW online platform. Delegates will be informed via email that UKKW online platform is open.
06 June 2022 Exhibition Set-Up
07 June 2022 Exhibition Stand dressing
07 – 09 June 2022 General UKKW live meeting